MODIFICATION
70 -- USAF Academy Gift Shop Point of Sale System
- Notice Date
- 1/8/2003
- Notice Type
- Modification
- Contracting Office
- Department of the Air Force, Direct Reporting Units, 10 MSG/LGC, 8110 Industrial Drive Suite 200, USAF Academy, CO, 80840-2315
- ZIP Code
- 80840-2315
- Solicitation Number
- F05611-03-T-0011
- Response Due
- 1/10/2003
- Archive Date
- 1/25/2003
- Point of Contact
- Bruce Taylor, Contract Specialist, Phone (719) 333-2478, Fax (719)333-9103, - Joy Christie, Contracting Officer, Phone (719) 333-3961, Fax (719) 333-4404,
- E-Mail Address
-
bruce.taylor@usafa.af.mil, joy.christie@usafa.af.mil
- Description
- Solicitation # F05611-03-T-0011. USAF Academy Gift Shop Point of Sale System Q&As for Offerors The following are clarifications to the SOW as a result of receiving questions from prospective offerors. This is the last clarification available before offers are due on January 10. 1. What is the current POS system being used by the customer today? Please provide as much detail a possible. Response: AS 400 Retail Interact Point of Sale System. System is DOS based, operating from an IBM platform v3.2 along with Retail Interact Inventory management software v6.0. 2. We interpret the solicitation to be requiring the following system make-up. Please verify the station functions and counts identified below. We are particularly interested in the customer's requirements for Back-Office stations at each or any of the locations. Back-Office stations are for administrative access to the system apart from the sales floor for report generation etc. Are these back-office stations required at any, all or none of the locations? FUNCTION QUANTITY SYSTEM MAKE-UP Cash Register Hardware CPU 10 (future option of two Touch Screen Monitor additional registers for Keyboard & Mouse Stadium Sales) Bar Code Scanner Credit Card & Check Scanner Pole Display Cash Drawer Receipt Printer Modem Cash Register Software Windows OS 10 (future option of two COMCASH POS additional registers for Stadium Sales) Back Office Work Station Hardware CPU 7 Supplied by Customer. Monitor (Gift Shop-5; Falcon Shop-1; Keyboard & Mouse Mail Order-1) Report Printer (standard printer) Bar Code Label Printer 0 Bar Code Label Printer Back Office Work Station Software Windows OS 7 Supplied by Customer. COMCASH Manager (Gift Shop-5; Falcon Shop-1; PC Charge (credit card processing) Mail Order-1) MS SQL Server 1 Maintain in the Commun-ications Central Server Room Gift Shop Warehouse CPU 4 Supplied by Customer Management Work Monitor (Monitor, Keyboard&Mouse, Station Hardware Keyboard & Mouse Report Printer) Report Printer (standard printer) Bar Code Label Printer Open to Entertain Label Bar Code Scanner Printers & Scanners (Portable scanner unit) Gift Shop Warehouse Windows OS 4 Management Work COMCASH Manager Station Software 3. The solicitation requests for LINE ITEM 0001, LINE ITEM 0002 & LINE ITEM 0003 a Quantity of 1(one) for each and requires a Unit Price & Total Price. Should the offeror assume that the quantity requested for each Line Item, (one), refers to all of the hardware, software & labor required for the complete system including all registers and all related peripherals and that the Unit Price and Total Price would in fact be the same? If not, please explain how the offeror should present the price information in the proposal. Response: Yes item 0001 is all the hardware, item 0002 is all the software, and 0003 is all the installation/labor. Provide a total for all three. 4. In the solicitation, C-4. OPERATIONAL REQUIREMENTS, Item B4 states "Stadium Sales? currently uses portable registers provided by the organization. Permanent registers are a future option." Does the proposed system need to have the ability to import sales data from the portable registers? If so, can the customer provide sample data for our review? Response: No 5. In the solicitation, C-4. OPERATIONAL REQUIREMENTS, Item B5 states "Workstations are provided by the organization." Should the offeror assume that the computers required for each station, including cash registers, will be provided by the customer and therefore not included within our proposal? If so, can the customer provide the details about these systems in order to ensure that they meet the minimum system requirements for our proposed solution? If this interpretation is incorrect, please clarify the original statement from the solicitation. Response: Customer will provide workstation computers and standard printers: Pentium IV, Microsoft Windows 2000, Office 2000, Optiplex GX240 w/Hewlett Packard Deskjet and Laser Printers 6. In the solicitation, C-4. OPERATIONAL REQUIREMENTS, Item B6 states "Powerware and Modems provided by the organization." Does Powerware refer to power outage/surge protection equipment (i.e. UPS units, etc.)? Response: Yes 7. In the solicitation, C-2.BACKGROUND states, "The Gift shop also has a central warehouse facility requiring a non-cash terminal." Can this station be the Gift Shop Back-Office station or must it be a separate unit from the cash registers and back-office. Response: The Warehouse must be a separate unit (located eight miles from Gift Shop). Housing four (4) workstations, the warehouse is central for receiving, transfers, storing and controlling inventories (monthly, quarterly, yearly). 8. In the solicitation, C-3. SOFTWARE REQUIREMENTS, Item F states, "Software must provide four (4) inventories and twenty-one (21) seats." What is the definition of a seat? Response: Workstations or Registers that are mapped to access the inventory program. 9. Should the offeror include data migration services in our proposal for inventory and historical sales? If so, are the data available in electronic format and can the customer provide samples of data for our review? Response: No. 10. Will the proposed POS system need to interface with an existing on-line sales system? If so, can the customer provide details about the on-line system and sample data? Response: Yes, the Gift Shop provides Internet / Mail Order service to our customers; however, it is a separate entity from the POS System. 11. In the solicitation, C-4. OPERATIONAL REQUIREMENTS, Item G states, "Ability to interface with Air Force Management Information Systems (AF MIS) is desirable." Please elaborate as to what data would need to be exchanged and what mechanisms are available for such an interface. Sample data would be helpful as well. Response: Network Security Policy requires all workstations to maintain connectivity with local Base Communications Center. Your systems compatibility with Windows 2000 or XP is all that's required. 12. Does the customer wish to use bar code label and scanning capabilities for inventory management at the Gift Shop central warehouse facility? Response: The Gift Shop Warehouse currently use Handheld Barcode Printers and Telzon Batch Guns. We are open to entertain the use of Workstation Barcode Printers and Portable Scanners. ADDITIONAL Q&As Question 1: C1 Description of work - C1B Scope- Last sentence- mentions on-site training: Is training to be provided to all users or train one lead person? if all users to be trained, will that be a one to one training? Response: Initial training will be provided to Four Gift Shop Managers. The Managers will in turn train all users! Question 2 : SOW Section C 3 Software Requirement- C-3 (A) Software capability to connect to existing LAN: What is the network operating system specifications? Response: The Gift Shop Automated Information System(AIS) will be connected through the USAFA Net LAN. The AIS LAN connects retail outlets throughout the operation allowing polling or distribution of retail sales and other related information to update the Inventory System. Workstations access data and update the Central Server(CS) over the LAN through a Software Interface Program. The CS is the central inventory control system. Contract maintenance vendor access the Server via telnet from outside the USAFA Net to provide technical support as required. The telnet feature has been approved according to the Base Network Security Policy. To maintain compatibility with current workstations and Base Communications Support, the Retail System should operate on a Windows 2000, PC Based platform. All AIS users will be granted access to a standard configuration of automated tools on the network (Microsoft Word, Excel, Access, PowerPoint and Outlook. Users access the Web Browser to obtain information from Forms and Publications Library or other mission related materials. Question 3: C-3 (B) SOW mentions multi warehouses. Please let us know how many warehouses? Response: Capabilities should read Multi-Store; One (1) Warehouse Question 4: C-4 (G) Ability to interface with Air Force MIS: Please provide system specification: Response: correction--C-4(F) This requirement is redundant to C-3(A). Connectivity to USAFA LAN will provide required interface. Reference Question 2 above.
- Place of Performance
- Address: United States Air Force Academy Colo
- Zip Code: 80840
- Zip Code: 80840
- Record
- SN00235592-W 20030110/030108213528 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
| FSG Index | This Issue's Index | Today's FBO Daily Index Page |