SOLICITATION NOTICE
99 -- Fitness Sports Club Service
- Notice Date
- 11/21/2002
- Notice Type
- Solicitation Notice
- Contracting Office
- Department of the Treasury, Departmental Offices/Procurement Services Division (DO/PSD), Procurement Services Division (PSD), 1310 G Street, N.W., Suite 400 East, Washington, DC, 20220
- ZIP Code
- 20220
- Solicitation Number
- A-03-0004
- Response Due
- 12/4/2002
- Archive Date
- 12/19/2002
- Point of Contact
- Minnie Wright, Contracting Officer, Phone 202-622-0209, Fax 202-622-2343, - Norman Wakefield, Contracting Officer, Phone 202-622-9391, Fax 202-622-2343,
- E-Mail Address
-
minnie.wright@do.treas.gov, norman.wakefield@do.treas.gov
- Description
- The Department of the Treasury, Departmental Offices, Procurement Services Division, 1310 ?G,? N.W., Suite 400 E, Washington, DC 20220, is issuing this combined synopsis/solicitation for commercial service items prepared in accordance with Federal Acquisition Regulation Subpart 12.6, as supplemented with additional information to be included in this solicitation notice, for fitness sport club services for Department of the Treasury, Departmental Offices employees. This announcement constitutes the only solicitation; proposals are being requested for your corporate rate and pricing structure. A written solicitation will not be issued. The Request for Proposal (RFP) number is A-03-0004. The incorporated clauses are those in effect through Federal Acquisition Circular 01-09. The solicitation will be open to any responsible, responsive vendor that meets all requirements of this solicitation. The SIC is 7991, the NAICS is 713940 and the small business standard is $6.0 Million. The Contractor shall furnish Departmental Offices with the services and equipment of a professional physical fitness facility and provide a complete wellness program by providing a full range of health and fitness services and a facility for a potential audience of 2,000 Departmental Offices employees. The Department?s goal is to provide a more efficient and effective fitness sport club arrangement for all their employees. DESCRIPTION/SPECIFICATIONS/WORK STATEMENT. C.1. OBJECTIVE. The primary objective of this contract is to provide Department of Treasury, Departmental Offices personnel an opportunity to improve employee health and fitness and to promote greater employee awareness of health and fitness issues; by providing a professionally managed and equipped Physical Fitness facility. C.2. SCOPE OF CONTRACT. The Department of Treasury, Departmental Offices requires the services of a professional physical fitness facility to provide a complete wellness program by providing a full range of health and fitness services and facilities for a potential audience of 2,000 Departmental Offices employees (This potential contract does not specify nor quantify the number of employees that will participate). These employees are of the age and state of health as found in the general adult working population. The primary location of services rendered shall be between the physical boundaries defined as: 13th St on the east, 17th St on the west, I St on the North and Pennsylvania/E St on the South. If the contractor has additional locations within the metro area, employees covered under this contract shall have full access to those locations and programs also. C.3. GENERAL WORK REQUIREMENTS. The Contractor shall manage, operate and staff the physical fitness facility that will serve Departmental Offices employees, Monday through Friday, between the hours of 6:00 A.M. and 10:00 P.M.; and Saturday and Sunday between the hours of 8:30 A.M. and 8:30 P.M.. C.4. PROGRAM RESPONSIBILITIES. C.4.1. The Contractor shall provide a physical fitness and health program to maintain and improve the health and physical fitness of all employees. Program activities shall be designed to address health issues such as cardiovascular condition, weight maintenance and control, and muscle strength and tone. The Contractor shall implement a program that is directed to the needs of the individual members of Departmental Offices Employees. C.4.2. The Contractor shall submit to the Contracting Officer Technical Representative (COTR)/Contracting Officer (CO) their plan as to the type of programs that they plan on conducting to meet the objectives and the Scope of this contract. The plan shall address what the objective of each type of program is (weight loss, stress, muscle tone, etc), the frequency of each offering and the recognized National Consensus standard that validates the contractor?s proposed program to the objective. C.4.4. All classes/group activities will be held during peak hours (11:00 A.M. through 2:00 P.M) and during afternoon hours (4:00 P.M. and 7:00 P.M.), normal business days. C.4.5. With the approval of the Contracting Officer and the Contracting Officer's Technical Representative, the Contractor may offer Departmental Offices employees appropriate health and physical fitness services in addition to the submitted/approved plan. In no case will additional cost be incurred without previous written agreement from the Contracting Officer. C.4.6. Employee participation under this contract is restricted to US government personnel from the Department of the Treasury, Departmental Offices. The exact number of authorized participants will be specified by the CO/COTR. The Contractor shall maintain records of employees participating and provide those records as specified in Section C.9. C.4.7. The contractor will develop a plan that ensures that entry into the facility and participation in services under the terms of this contract are restricted to only those employees authorized under C.4.6. C.4.8. All employees will have unrestricted access to the facility and be allowed full participation in all activities. C.4.9. The Government holds title to all memberships procured under this proposed contract. Upon cancellation or termination of the membership for any reason, the unused period of the membership reverts back to the Government for reassignment. C.4.10. The Government cannot guarantee that all authorizations, listed in Section B, will be active for all 12 months of the year. The Government will not guarantee that 100% of the total possible in member fees will be collected by the Contractor. The contractor will submit an invoice within five (5) business days after the end of each month and supporting documentation that has been approved by the CO/COTR. C.4.11. If co-payment by the employee is applicable it shall be made at the time of sign-up and payable directly to the contractor. The contractor is responsible for collection of the co-payment. C.4.12. Invoices for Government payments shall be submitted to the Department of the Financial Management, Department of the Treasury location, 1310 ?G? Street, NW, Suite 400E, Washington, DC 20220. C.4.13. The contractor shall submit to the Contracting Officer?s Representative, a monthly report on Departmental Offices employees? participation. All usage reports shall be submitted within five (5) business days after the end of each month. C.5. QUALITY CONTROL PROGRAM. C.5.1. The Contractor shall establish a quality control program to ensure the requirements of the proposed contract are provided as specified. Within five (5) working days after contract award the Contractor shall submit a copy of the QC program to the Contracting Officer. The contractor will not be given notice to proceed until the COTR has accepted the plan. The program shall include but not be limited to the following: (a) A documented system for identifying and correcting deficiencies in the quality of services. (b) A documented system for identifying and correcting deficiencies or maintenance issues concerning the equipment or the facility. (d) Safety plans incorporating, as a minimum C.5.1. (a) and (b), to ensure employees are not endangered. C.5.2. The contractor shall maintain a file of all inspections conducted by the Contractor and the corrective action taken. This documentation shall be made available to the COTR the first business day of every month during the contract period. C.6. APPLICATION PROCESS REQUIRED FOR EMPLOYEE PARTICIPATION UNDER THIS CONTRACT. C.6.1. The Contractor shall develop an application process and submit it to the CO/COTR for acceptance. Notice to proceed will not be issued until this process is accepted. C.6.2. The application process will address, at minimum, administrative/health information concerning the applicant. C.6.3 The contractor will forward the completed application to the CO/COTR. The employee will not be permitted to use the facility under the terms of this contract until the CO/COTR acknowledges in writing that they have been accepted. C.6.4. Fitness Center orientation requirements for new members shall be provided as part of the offeror?s proposal. C.7. STAFFING REQUIREMENTS. C.7.1. The Contractor shall provide industry-recognized certified trainers (certifications will be made available upon request of the CO/COTR) who are always present to assist and monitor members with the development and operation of the daily fitness/health programs. C.7.2 The contractor shall provide industry-recognized certified instructors for all activities (aerobics, yoga, etc). Certifications will be made available to the COTR/CO upon request. C.9. REPORTS AND STATISTICS: In addition to reports required in other parts of this contract, the contractor shall provide the following: (a) The Contractor shall establish and maintain sign-in sheets that will be signed each time for each visit by Departmental Offices employees using the facility under the terms of this contract. (b) The Contractor shall provide to the COTR in writing within five (5) working days after the close of each month statistics dealing with the use of the center during the previous month. This statistics shall be provided to the COTR as designated in Section F.5(b). Such statistics shall include, but are not limited to: (1) Total number of members per month; (2) Peak hours of usage; (3) Any trends in activity; (4) The Contractor shall also provide a narrative description of significant activities, discrepancies and other events; (5) The Contractor shall provide an annual summary that shall report an overview of the year's health improvement activities. The summary shall be provided to the COTR no later than July 15, 2003. There will be a minimum of one (1) and a maximum of two-thousand (2,000) participants on this potential contract. The Government will award a contract using ?best value? methodology resulting from the solicitation to the responsible offeror whose conforming proposal will be most advantageous to the Government, price and other factors considered. The Department of the Treasury, Departmental Offices may elect to award a single award, Indefinite Delivery/Indefinite Quantity (IDIQ) contract(s) for the same or similar fitness sport club services under this solicitation. The following factors shall be used to evaluate offers: The Contractor?s proposal will be evaluated based on the best value factors. Technical is more important than past performance and price. Past Performance is more important than price. The criteria for technical evaluation will be based on the requirement of the Statement of Work to include the following: (1) Technical/Management Proposal. Executive Summary: Offeror shall provide an executive overview of the proposed approach to accomplishing the Statement of Work that highlights the significant attributes. Technical/ Management Approach: Offeror shall provide their technical/management approach as it relates to the Statement of Work. (2) Past Performance. The offeror shall provide three (3) or more reference with the contact name, address and contact information of similar work performed in the past three (3) years. (3) Price. The Government requests the offeror to price each item separately. The offeror should keep the Price Proposal separate from the technical and past performance proposal. Oral Presentation: The offeror may be requested to present an oral presentation. Procedures for the oral presentation will be provided at the time of a confirmed decision. At the Government?s discretion, a pre-award conference may be scheduled. The offeror shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications ? Commercial Items, with its offer. All responsible sources may only hand deliver, over night or e-mail three (3) copies of their technical proposal and price proposal (under separate cover) to The Department of the Treasury, Departmental Offices, Procurement Services Division, 1310 ?G? Street, NW., Suite 400E, Washington, DC 20005, ATTN: Minnie Wright, (202) 622-0209, or send electronically to: minnie.wright@do.treas.gov,. Do not utilize regular USPS mail services. Collect calls will not be accepted. The following FAR Clauses are applicable to this solicitation: 52.212.-1, Instructions to Offerors ? Commercial Items; 52.212-2, Evaluation ? Commercial Items.; 52.212-3, Offeror Representations and Certifications ? Commercial Items. All responses must be received by 4:00 PM, EDT, December 4, 2002.
- Web Link
-
Link to FedBizOpps document.
(http://www.eps.gov/spg/TREAS/DOPSD/PSD/A-03-0004/listing.html)
- Place of Performance
- Address: Contractor Site.
- Record
- SN00209657-F 20021123/021122080817 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
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