SOLICITATION NOTICE
U -- SUPPORT FOR MARINE CORPS LOGISTICS BASE, ALBANY, GA, BUSINESS PERFORMANCE OFFICE, FUNCTIONALITY ASSESSMENT SUPPORT PROJECT
- Notice Date
- 11/15/2002
- Notice Type
- Solicitation Notice
- Contracting Office
- Contracts Dept., Code 890-1, PO Drawer 43019, Albany, GA 31704
- ZIP Code
- 31704
- Solicitation Number
- M6700403R0011
- Archive Date
- 12/26/2002
- Point of Contact
- Pam Franklin 229-639-6742
- Description
- This is a combined synopsis/RFP for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. This solicitation, M67004-03-R-0011, is a Request for Proposal (RFP). The government intends to negotiate a sole-source follow-on contract with GayleForce Consulting. The North American Industry Classification System (NAICS) code is 54161(Management Consulting Services). This is a total small business set-aside. The Statement of Work (SOW) is as follows: MCLB, Albany proposes to award a T&M contract to GayleForce Consulting for expert technical support and facilitation services to continue to assist the Business Performance Office, MCLB, Albany, in pursuing the goal of significantly improving its core processes through the application of functio nality assessments to provide the best value to their customers 1.0 SCOPE - The scope of this requirements document is to acquire contractor services that will assist the Command in identifying, defining/refining, and facilitating the implementation of improved functions/processes for Marine Corps Logistics Base Albany, including focus areas already identified for improvement. The functionality assessments will be in keeping with Command objectives of standardizing processes wherever possible and identifying economies of scale where the (To-Be) processes provide the greatest immediate return on investment. Several improved (To-Be) processes must be implemented concurrently. The contractor will affect a comprehensive knowledge transfer of the Functionality Assessment methodology and principles to designated Government personnel in order to implement the approved (To-Be) proc esses in identified focus areas. The contractor will also facilitate and assist the Command with developing and validating its strategic performance measures. 2.0 OBJECTIVES - The objectives are to identify, document, recommend, implement, and measure efficiencies that can be achieved. The contractor shall make optimum use of the deliverables resulting from previous delivery orders that were approved for implementation. The contractor will provide concept training, application training, and process flow experience/exposure (knowledge transfer) that will enable organic personnel, once the initial process flows are complete and documented and contractual services are complete, to review and update the process flows with changes as required. 3.0 TASKS. The Government has identified the following taks within the scope of work to be performed by the contractor. 3.1 Task 1. Project Plan. The contractor will assist in developing a Project Plan, including a Plan of Actions and Milestones (POA&M), and detailing activities and objectives for implemenation of functionality assessments. The contractor will demonstrate the maintenance of the Project Plan to enable knowledge transfer to the Government Business Performance Office Team. The Plan will be updated as required. 3.2 Task 2. Status Reporting. The contractor will submit Monthly Status Reports to the Business Performance Office to document issues/concerns and updates to various functionality assessments and their supporting initiatives, support monthly briefings to Senior Management and other Government parties, and to keep the Business Performance Office informed of the status of expenditures relative to this delivery order. 3.3 Task 3. Action Item Tracking. The contractor will assist in identifying and reporting to the Business Performance Office action items pertinent to functionality assessments efforts. Action items reported shall include: *Action Item *Individual responsible for completing action *Impact of the action for risk assessment and mitigation *Action item target and actual completion dates 3.4 Task 4. Process Mapping. Process Maps will be utilized to implement the approved To-Be processes. The contractor shall facilitate the further definition of processes and the development of detailed flow charts, process diagrams, and/or data flow diagrams for each process performed within the identified focus areas of improvement. To-Be process maps will be developed in sufficient detail to describe improved processes, identify tangible and intangible and benefits, and support the understanding of workflows, data flows, relationships among proce sses, and detailed process analysis. The contractor will assist the Business Performance Office Team in developing performance metrics relative to the processes analyzed and tying those performance metrics to the Command?s Activity Based Costing Model. To-Be process mapping will be supported by a Government team to insure the validity of the process models and provides sufficient functional and organizational knowledge to implement the To-Be processes. 3.5 Task 5. Identify Functionalilty Assessment Opportunities Using process maps developed in Task 4, Activity-Based Costing (ABC) models, Process Standards data, interviews with process/subject matter experts, and other information, the contractor shall continue to assist the Government Team in analyzing detailed processes within each of the identified focus areas. The contractor shall assist the Government in identifying fu nctionality assessment opportunities and alternatives, developing cost/benefit analysis data, and preparing a prioritized list of recommended improvements for identified focus areas. Functionality assessments may be implemented individually or as a group or grouping of related improvements. Recommended improvements will include: *Process improvement opportunity and alternatives considered *Description of expected labor and/or material savings *Resources required to implement the improvement(s) *Time required to implement the improvement(s) *Anticipated impact to other processes and/or organizations 3.6 Task 6. Performance Measure Development. The contractor shall assist the Government in identifying strategic performance measures that are realistic, measureable, attainable and time-based. Contractor will facilitate the developments of Command-level performance measur es during Command strategic planning efforts. 3.7 Task 7. Knowledge Transfer. The contractor will provide concept training, application training, and process flow experience/exposure (knowledge transfer) that will enable organic personnel, once the initial process flows are complete and documented and contractual services are complete, to review and update the process flows with changes as required. 3.8 Task 8. Implementation Activities. The contractor will assist the implementation of improved processes. Process improvements resulting from functionality assessment may be implemented individually, or as a group or grouping of related improvements. Documentation, such as process descriptions, process standards, etc., will be updated periodically, with a final overall report submitted to the Business Performance Office at the close of this contractual effort. 4.0 DELIV ERABLES - The contractor will provide the following deliverables: Name; Reference; Due Date *Project Plan (including POA&M); Para. 3.1; Two wks after award, updates as required;*Monthly Status Reports; Para. 3.2; 4th Monday of ea mon; *Action Items; Para. 3.3; As required/identified; *Detailed To-Be Process Maps; Para. 3.4; Intial detailed maps due 30 days after each focus areas?s analysis efforts begin, Updates and Final detailed process maps due incrementaly, as Identified/approved *Functionality Assessments; Para. 3.5; Incrementally; *Documentation Updates; Para. 3.6; Incrementally;*Final Report; Para. 3.7; Due after 6 months. Deliverables will be developed using best commercial practices and in a format easily used by customers and other supporting personnel. Deliverables will be provided electronically and with a minimum of two copies in hard copy format. All delive rables are the property of the Business Performance Office, MCLB Albany. 5.0 OTHER 5.1 PERIOD OF PERFORMANCE The period of performance will be 6 months from award of the purchase order. The work will be performed at Marine Corps Logistics Base Albany ,Georgia. 5.2 GOVERNMENT ?FURNISHED INFORMATION (GFI) AND GOVERNMENT FURNISHED EQUIPMENT (GFE) All GFI shall be tracked and managed according to applicable Government regulations. GFE to be provided by Marine Corps Logistics Base Albany to include office space, desks, personal computers, telephones, etc. 6.0 TECHNICAL PROFICIENCY The contractor assigned to this effort must possess extensive experience in project management and implementation of large projects within a constrained time frame. The contractor must possess the following specific qualifications and experience: *Project Management; Facilitation of large and diverse groups; *Functionality Assessment methodologies; *Business Process Reengineering/Improvement methodologies; *Activity Based Cost/Management Methodologies; *Strategic Planning and Performance Measurement Development. Training the contractor in aspects of these practices is not within the socpe of this Statement of Work. UNCLASSIFIED. End of SOW APPLICABLE FAR AND DFAR CLAUSES AND PROVISIONS: FAR Provision 52.212-1 Instructions to Offerors-- Commercial Items, and 52.212-3 Offeror Representations and Certifications--Commercial Items, apply to this acquisition. Offer shall include a completed copy of the provision at 52.212-3, Offer Representation and Certification-Commercial Items, which may be accessed on the Internet at http://www.arnet.gov/far/. Additional applicable clauses: 52.212-4, 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Execut ive Orders - Commercial Items ? 52.214-31--Facsimile Bids, 52.232-25 -- Prompt Payment, and DFARS 252.204-7004, "Required Central Contractor Registration, 52.222-26, 52.222-35, 52.222-36, 52.222-37 apply. DFARS 252.225.7000, 252.225-7001 applies. Responsible interested offerors may submit a proposal no later than November 26, 2002, at 4:00 P.M. EST to Contracts Department (Code 892), ATTN: Pam Franklin, P.O. Drawer 43019, MCLB, Albany, GA 31704-3019. Proposals will also be accepted by email at franklinp@matcom.usmc.mil. Ms. Pam Franklin is the individual to contact for information regarding this solicitation. Her phone number is (229) 639-6742. Anticipated award date is December 6, 2002.
- Web Link
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n/a
(http://www2.eps.gov/spg/DON/USMC/M67004/M6700403R0011/n/a)
- Record
- SN00205960-W 20021117/021115213457 (fbodaily.com)
- Source
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