Loren Data's SAM Daily™

FBO DAILY ISSUE OF SEPTEMBER 06, 2002 FBO #0278
SOLICITATION NOTICE

37 -- SMALL PLOT HARVESTER WITH HEADER ATTACHMENT AND ACCESSORIES (RESEARCH GRADE)

Notice Date

9/4/2002
 

Notice Type

Solicitation Notice
 

Contracting Office

Department of Agriculture, Agricultural Research Service, North Atlantic Area Office, 600 East Mermaid Lane, Wyndmoor, PA, 19038
 

ZIP Code

19038
 

Solicitation Number

28-3615-02
 

Point of Contact

Lisa Botella, Contract Specialist, Phone 215-233-6551, Fax 215-233-6558, - Eileen LeGates, Procurement Assistance Officer, Phone 215-233-6551, Fax 215-233-6558,
 

E-Mail Address

lbotella@naa.ars.usda.gov, elegates@naa.ars.usda.gov
 

Description

The USDA, Agricultural Research Service (ARS) requires a Contractor to furnish, deliver (F.O.B. Destination), and commission a new Small Plot Harvester with Header Attachment and Accessories at the N. E. Plant, Soil and Water Lab (NEPSWL), University of Maine, field location near Orono, ME. The USDA-ARS-NEPSWL will use the equipment for harvesting small plot field crop experiments to continue evaluation of alternative grain crops for potato and other production corps in the Northeast United States. Prices are being requested and a written solicitation has been issued. The Solicitation number 28-3615-02 is issued as a Request For Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2001-08. This procurement is unrestricted. The NAICS is 333111 with a size standard of $6.0 million. ADDITIONAL QUOTATION INFORMATION - This solicitation and any other documents related to this procurement will be available electronically at the Internet site tp://www.eps.gov. Potential offerors will be responsible for downloading their own copy of the solicitation and amendments (if any). It is the offerors responsibility to monitor the site for release of the solicitation and any related documents. Contractors are required to acknowledge receipt of all Amendments with their offer (IF ANY). Potential offeror's are required to provide the following mandatory information to establish a bidder's mailing list: company name, street address, telephone, fax and contact name. This information must be faxed to the Contracting Officer at (215) 233-6558 and reference Solicitation No. RFQ 28-3615-02. REQUESTS SENT BY E-MAIL ARE NOT ACCEPTABLE. QUOTATIONS SENT BY E-MAIL OR FACSIMILE ARE NOT ACCEPTABLE. SCHEDULE OF ITEMS - The Contractor shall furnish, deliver and commission a new Small Plot Grain Harvester (Research Grade) with Accessories in accordance with the terms, conditions, and specifications contained in this document. ITEM: 01 - Small Plot Grain Harvester (Research Grade); QTY:1; UNIT: EA; UNIT PRICE: $____; AMOUNT:$___. ITEM 02 - Header Attachment; QTY:1; UNIT: EA; UNIT PRICE: $____; AMOUNT:$___. ITEM 03 - Commissioning; QTY:1; UNIT: JOB; UNIT PRICE: $____; AMOUNT:$___. ITEM 04 - Training; QTY:1; UNIT: JOB; UNIT PRICE: $____; AMOUNT:$___. ITEM 05 - Accessories (listed individually); QTY:1; UNIT: EA; UNIT PRICE: $____; AMOUNT:$___. NOTE: THE GOVERNMENT SHALL MAKE A SINGLE AWARD. THEREFORE, OFFEROR'S MUST PROPOSE ON ALL LINE ITEMS TO BE CONSIDERED FOR AWARD. ALL THIS FOR A TOTAL OF $____. GENERAL SPECIFICATIONS - The USDA, Agricultural Research Service (ARS), New England Plant, Soil and Water Lab (NEPSWL), University of Maine, field site location near Orono, Maine, requires a new, Small Plot Grain Harvester with Header Attachment and Accessories (Research Grade) in accordance with the terms, conditions, and specifications contained in this document. The USDA, ARS, NEPSWL will use this equipment for harvesting small plot field crop experiments to continue evaluation of alternative grain crops for potato and other production crops in the Northeast United States. TECHNICAL SPECIFICATIONS - The complete system includes the Harvester with Header Attachment and Accessories i.e., sieves, shakers, etc., that will allow us to harvest a wide variety of seed sizes and includes: A. Harvester with: 1) A minimum of 40HP; 2) Hydraulic Drive System; 3) Gasoline or Diesel powered engine; 4) Maneuverability for small research plots; 5) Ability to handle small (2-3 pound) sample sizes, sequentially harvested samples; 6) 2-person harvesting operation; 7) Pneumatic system for moving the grain. B. Header Attachment with: a 60 inch cutting width and an adjustable cutting height (0.05 to 1.0 meter) and reel speed, and ability to handle small (2-3 pound) sample sizes, sequentially harvested samples. C. Accessories Include: all necessary sieves, shakers and other accessories that will allow a wide variety of seed sizes, including barley, soybeans and canola. Contractors must list each separately and provide pricing. The system must also be capable of expanding to include an electronic weighing system and electronic data capture. Used equipment is not acceptable in accordance with FAR Clause 52.211-5, Material Requirements. The system also includes all necessary components and accessories commonly needed and used fittings, tubing, connectors and other needed parts should be included as necessary for the type of research being performed. BRAND NAME INFORMATION AND LITERATURE - Offerors are required to identify the brand and type of equipment offered and provide the descriptive literature even if literature has been submitted previously. Failure to submit this literature will render the offer nonresponsive and ineligible for contract award. Offerors must identify the brand and type of equipment being offered in the space below: ITEM DESCRIPTION:___; BRAND NAME: ___; MAKE/MODEL:__. ITEM DESCRIPTION:___; BRAND NAME: ___; MAKE/MODEL:___. If necessary continue on a separate sheet. SECTION 508 ACCESSIBILITY COMPLIANCE CLAUSE SECTION 508 ACCESSIBILITY COMPLIANCE CLAUSE - The Government has determined that Section 508 of the Rehabilitation Act of 1973, as amended, standards 1194.21 through 1194.23, 1194.25 and 1194.26 applies to this equipment. The Act is viewable at: http://www.access-board.gov/sec508/508standards.htm - PART 1194. The Contractor must note in the schedule whether each product or service is compliant or noncompliant with the accessibility standards at 36 CFR 1194. For each item that is identified as compliant the Contractor shall provide evidence or verification of compliance. The proposal must indicate where full details of compliance can be found (e.g., schedule attachment, vendor's website or other readily available location (specify). PACKING AND SHIPPING - The Contractor shall be responsible for shipping the materials and equipment. The Contractor shall pack each item for shipment in a new container in such a manner that will ensure acceptance by common carrier and safe delivery at the delivery address. Containers and closures shall comply with the Interstate Commerce Regulation, Uniform Freight Classification Rules, or regulation of other carriers as applicable to the mode of transportation. The items to be furnished hereunder shall be labeled with the purchase order number and delivered, all transportation charges paid by the Contractor in accordance with the F.O.B. Destination clause. DELIVERY SCHEDULE AND LOCATION - The Contractor shall furnish and deliver (F.O.B. Destination), the equipment BETWEEN APRIL 15, 2003 AND MAY 31, 2003. The Contractor shall coordinate the date and time for delivery with the COR (to be named at time of award) at least 4 weeks prior to delivery. Delivery shall be between the hours of 8:00 a.m. to 4:30 p.m., Monday through Friday, excl. Federal holidays to: USDA, ARS, NAA, NEPSWL, field site located on William Road, opposite Nokomis High School in Newport, ME, and identified with the purchase order number. COMMISSIONING - The Contractor shall be responsible for performing commissioning to ensure the system is fully functional for its intended purpose. The date and time for commissioning shall be coordinated by the Contractor with the COTR at least four (4) weeks prior to delivery and completed within one (1) week after delivery. TRAINING - The Contractor shall provide up to 8 hours of on-site training/ orientation for a maximum of three (3) individuals and includes all pertinent training materials. The Contractor shall coordinate the date and time with the COR (to be named at time of award) at least four (4) weeks prior to delivery. The Contractor shall complete the training within one (1) week after delivery. Training shall include system operation, maintenance, and trouble shooting and include all pertinent training materials. DOCUMENTATION - The Contractor shall provide two (2) copies each of the operations, repair, maintenance manuals, lubrication and service instructions to the COR upon delivery of the equipment. All documentation shall include the P.O. number. Final payment shall not be made unless and until such documentation is received and accepted by the COTR. WARRANTY - The Contractor shall provide a one-year, on-site, parts and labor warranty on the equipment. This warranty term shall be included in the price. The period of the warranty shall begin upon acceptance by the Government. The Contractor shall provide a copy of the warranty for each item with their offer. DESIGNATION OF CONTRACTING OFFICER'S TECHNICAL REPRESENTATIVE - The Contracting Officer shall designate the Contracting Officer's Technical Representative (COTR) at the time of contract award. The COTR is responsible for administering the performance of work under this purchase order. In no event, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms of this purchase order be effective or binding upon the Government unless formalized by proper contractual documents executed by the Contracting Officer prior to completion of the purchase order. The Contracting Officer should be informed as soon as possible of any actions or inactions by the Contractor or the Government which will change the required delivery or completion times stated in the purchase order so that the contract may be modified accordingly. (This does not apply to individual task assignments which were issued by the COTR; provided they do not affect the delivery schedule or performance period stated in the purchase order.) On all matters that pertain to the purchase order terms, the Contractor must communicate with the Contracting Officer. Whenever, in the opinion of the Contractor, the COTR requests efforts outside the scope of the purchase order, the Contractor should so advise the COTR. If the COTR persists and there still exists a disagreement as to proper contractual coverage, the Contractor should notify the Contracting Officer immediately, preferably in writing if time permits. Proceeding with work without the proper contractual coverage could result in nonpayment or necessitate submittal of a purchase order claim. The provision at 52-212-1, Instruction to Offerors - Commercial Items, applies to this acquisition and is amended as follows: 1. Item (b) Submission of Offers is amended to include the following: The Offeror shall complete the - i) Standard Form 1449-Page 1: Blocks 12 and 17a; Page 2: Block 17b; Page 3: Blocks 30a, 30b and 30c; Page 4: Insert your price(s) in A.2. (Continue the item numbering for all accessories); ii) Acknowledgement of Amendments (if any); iii) Provide information required in the following Sections: Section 508 Accessibility Compliance Information (A.7), Warranty (A.13), Descriptive Literature (A.5), Brand Name Information (A.6), Pricing Information (D.3), and Evaluation Information (D.6); iv) Complete Page 36-46: Representations, Certifications and Other Statements of Offerors, (D.7); v) Provide product literature and pricing for all accessories. 2) Item (c) Period of acceptance of offers is amended to 150 calendar days. FAILURE TO SUBMIT THIS INFORMATION MAY RENDER THE OFFER NONRESPONSIVE. All information shall be submitted to Lisa M. Botella, USDA, ARS, North Atlantic Area, Contracting Office, 600 East Mermaid Lane, Wyndmoor, PA 19038. 2) Item (c) Period for acceptance of offers is amended to include the following: The offeror agrees to hold the prices in its offer firm for 150 calendar days from the date specified for receipt of offers. 52.215-20 REQUIREMENTS FOR COST OR PRICING DATA OR INFORMATION OTHER THAN COST OR PRICING DATA (OCT 1997) ALTERNATE IV (OCT 1997)(a) Submission of cost or pricing data is not required. (b) Provide information described below: 1. For catalog items, a copy of or identification of the catalog and its date, or the appropriate pages for the offered items, Provide a copy or describe current discount policies and price lists (published or unpublished), e.g., wholesale, original equipment manufacturer, or reseller. Also explain the basis of each offered price and its relationship to the established catalog price, including how the proposed price relates to the price of recent sales in quantities similar to the proposed quantities. 2. For market-priced items, the source and date or period of the market quotation or other basis for market price, the base amount, and applicable discounts. In addition, describe the nature of the market; 3. The offeror grants the Contracting Officer or an authorized representative that right to examine, at any time before award, books, records, documents, or other directly pertinent records to verify the reasonableness of price. For items priced using catalog or market prices, or law or regulation, access does not extend to cost or profit information or other data relevant solely to the offeror's determination of the prices to be offered in the catalog or marketplace. FAR 52.212-2, Evaluation - Commercial Items, applies to this acquisition. 1. The following evaluation criteria are included in paragraph (a) of this provision: 1) Technical Capability, 2) Past Performance and 3) Price. Technical and past performance will be scored on a "Pass/Fail" basis. (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer is technically acceptable, conforming to the solicitation and the lowest priced offer inclusive of all line item pricing. ADDENDA TO FAR CLAUSE 52.212-2 - 1. Deletes item D.3(b), Options. 2. Factors are revised to include: (i) Technical capability of the item offered to meet the Government requirement; (ii) Past performance; and (iii) Price. Award shall be based on the technically acceptable, lowest priced offer inclusive of all line items. A. TECHNICAL CAPABILITY OF THE FIRM. 1. Technical capability will be based on product literature and includes: technical capability of the item offered to meet the Government's requirement; Manufacturer or brand name and model of the item; 2. Product Literature-Each offeror is required to furnish for each component the above items or other documentation which shows how the offered product meets or exceeds the requirements as specified in the Specifications; 3. Section 508 Compliancy; and 4. Warranty provisions. B. PAST PERFORMANCE. Past performance history may be based on the Contracting Officer's knowledge of any previous history of this type of work, customer surveys or any other verifiable information available to the Contracting Officer. In order to be considered for a contract award, the Contractor shall provide a list of three (3) contracts of a similar nature and complexity that the were awarded within the past three (3) years or that is/are currently in force and submit with your offer. For each contract, list the following: 1. Name, address, and telephone number of the contracting organization, the Government's Project Officer and Contracting Officer. 2. Contract number, description, contract type, period of performance, warranty and price. 3. List any contract(s) terminated for convenience or default (partial or complete) within the past three (3) years. Include the contract number, name, address, and telephone number of the terminating officer. The offeror's lack of performance history will not result in disqualification, but will result in a neutral past performance rating of "pass". C. PRICE- will be based on labor, supervision, materials, equipment, supplies, training, warranty, shipping costs, delivery, taxes, installation and discount terms. Offerors shall include a complete copy of the provision at FAR 52.212-3, Offeror/Representation and Certifications-Commercial Items (D.7), with the quotation. FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. FAR Clause 52.212-4 is amended to include the following clauses by reference: 1. Item (a): AGAR 452.246-70, Inspection and Acceptance shall be made at: 1) Destination location. 2. Item (g)- Invoices shall be submitted in an original after acceptance of all items, to the Sue Bartley at the USDA, ARS, NAA, NEPSWL, University of Maine, Orono, ME 04469. Item (3) Warranty is amendment to include the following: Refer to above paragraph). 4. This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. The full text of these clauses, incorporated by reference, may be accessed electronically at this address: http://www.arnet.gov/far/ and AGAR Provisions and Clauses can be located at http://www.usda.gov/procurement/policy/agar.html. 52.204-4 - PRINTING/COPYING DOUBLE SIDED ON RECYCLED PAPER; 52.211-5 - MATERIAL REQUIREMENTS; 52.214-21 - DESCRIPTIVE LITERATURE; 52.214-34 - SUBMISSION OF OFFERS IN THE ENGLISH LANGUAGE; 52.214-35 - SUBMISSION OF OFFERS IN US CURRENCY; 52.225-8 - DUTY FREE ENTRY; 52.227-19 - COMMERCIAL COMPUTER SOFTWARE-RESTRICTED RIGHTS; 52.228-5 - INSURANCE?WORK ON A GOVERNMENT INSTALLATION; 52.242-17 - GOVERNMENT DELAY OF WORK; 52.247-34 - F.O.B. DESTINATION; 452.204-70-INQUIRIES. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders - Commercial Items, applies to this acquisition. The following FAR clauses cited in 52.212-5 are applicable to this acquisition for supplies: 52.222-21-Prohibition of Segregated Facilities; 52.222-26-Equal Opportunity; 52.222-35-Affirmative Action for Disabled Veterans and Vietnam Era Veterans; 52.222-36-Affirmative Action for Workers with Disabilities; 52.222-37-Employment Reports on Disabled Veterans and Veterans of the Vietnam Era; 52.225-3-Buy American Act-North American Free Trade Agreement-Israeli Trade Act-Balance of Payments Program; 52.225-13-Restriction on Certain Foreign Purchases; 52.225-15-Sanctioned European Union Country End Products; 52.232-33-Payment by Electronic Funds Transfer-Central Contractor Registration; and 52.247-64-Preference For Privately Owned U.S.-Flag Commercial Vessels. Responses are due on SEPTEMBER 16, 2002 by 3:30 p.m. local time, to the USDA, Agricultural Research Service, Contracting Office, 600 East Mermaid Lane, Wyndmoor, PA 19038.
 

Place of Performance

Address: USDA, ARS, NAA, NEPSWL, field site located on William Road, opposite Nokomis High School, Newport, ME

Zip Code: 04953

Country: USA
 

Record

SN00157270-W 20020906/020904213318 (fbodaily.com)
 

Source

FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)

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