Loren Data's SAM Daily™

FBO DAILY ISSUE OF APRIL 27, 2002 FBO #0146
SOLICITATION NOTICE

99 -- ROLL PAPER FOR IBM 3900 PRINTER

Notice Date

4/25/2002
 

Notice Type

Solicitation Notice
 

Contracting Office

Social Security Administration, Deputy Commissioner for Finance, Assessment and Management, Office of Acquisition and Grants, 1710 Gwynn Oak Avenue, Baltimore, MD, 21207-5279
 

ZIP Code

21207-5279
 

Solicitation Number

SSA-RFQ-02-0173
 

Response Due

5/10/2002
 

Archive Date

5/15/2002
 

Point of Contact

Joan Smith, Contract Specialist, Phone 410-965-9477, Fax 410-965-9560, - Dick Tokosch, Contract Specialist, Phone 4109659492, Fax 4109669310,
 

E-Mail Address

joan.m.smith@ssa.gov, dick.tokosch@ssa.gov
 

Small Business Set-Aside

Total Small Business
 

Description

The Social Security Administration has a requirement for 50-inch diameter rolls of 11-inch wide paper, white form bond, perforated at eight and one-half (8 1/2) intervals to be used on an IBM 3900 printer. This is a combined synopsis/solicitation for commercial items (as defined by FAR 2.101) prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Offers are being requested; however, a written request for offers will not be issued. This acquisition is subject to FAR Subpart 13.5, regarding the application of simplified acquisition procedures. This is a 100% small business set-aside, issued as Request for Quotation Number SSA-RFQ-02-0173. FAR 52.219-6 applies to this RFQ. Quotations submitted from other than small business sources will be rejected. The small business size standard is 750 employees. The North America Industry Classification System (NAICS) code for this acquisition is 322121. Offers in response to this RFQ shall be received by 3:00 p.m. local prevailing time, May 10, 2002. Requirements: One Hundred Sixty-five (165) 50-inch diameter rolls of 11-inch wide paper, white, form bond, perforated at eight and one half-inch intervals to be used on an IBM 3900 printer. The paper must have a minimum weight of 20 lbs., with at least 20% post-consumer recovered material. It also must consist of at least 80% chemically pulped wood, free from any contaminants that may have been added to the paper in its previous application. The smoothness of the paper must range between 70-150 Sheffield Units. THE PAPER MUST HAVE PINFEED HOLES AT THE SIDES (NOT FACTORED INTO THE 11-INCH WIDTH) AND BE WOUND ON SIX-INCH CORES. Rolls must be spliceless and all rolls wound in the same direction. The rolls must be packaged three to a pallet, paper or shrink wrapped and secured to the pallet with half inch wide nylon strapping. The pallets must be marked with NSN 7530-00-000-0463, ICN 668540, purchase order number, lot number and roll number. The pallets must have dimensions of 36 inches x 52 inches x 5.25 inches high, with stops at the rear of the pallet to prevent dropping of the rolls during loading onto the carts. Pallets must accommodate a standard pallet jack lifting mechanism, with forks measuring 42 inches long x 4 inches wide x 1.75 inches high. The contractor shall be responsible for replacing any roll, defective roll, or roll that cannot be used within 10 inches of the core, or for which the core does not function properly, at no additional charge to the Government. The rolls shall be delivered F.O.B. Destination to the Social Security Administration?s Middle River Warehouse, 2800 Eastern Boulevard, Baltimore, Maryland 21220 in three (3) staggered shipments of 55 rolls each. Delivery of all shipments shall be made between the hours of 7:00 AM and 3:00 PM, Monday through Friday, excluding Saturday, Sunday and all federal holidays. The vendor will provide the project officer with the name and phone number of their contact person and notification procedures regarding lead time for the shipments. FAR52.209-4 FIRST ARTICLE APPROVAL ? GOVERNMENT TESTING (SEPT 1989)?ALTERNATE I (JAN 1997) (a) The contractor shall deliver three (3) rolls within 10 calendar days from the date of the award to Social Security Administration, 6401 Security Boulevard, Baltimore, MD 21235 for a first article test to determine technical acceptability. The shipping documentation shall contain the contract number and all Lot/Item identifications. The rolls will be held in SSA?s printer area for three days to allow for proper acclimatizing. The characteristics that the first article must meet and the testing requirements are specified below. (b)Within 15 calendar days after the Government receives the first article, the Contracting Officer shall notify the Contractor, in writing, of the conditional approval, approval, or disapproval of the first article. The notice of conditional approval or approval shall not relieve the Contractor from complying with all requirements of the specifications and all other terms and conditions of this contract. A notice of conditional approval shall state any further action required of the Contractor. A notice of disapproval shall cite reasons for the disapproval. (c) If the first article is disapproved, the Contractor, upon Government request, shall submit an additional first article for testing. After each request, the Contractor shall make any necessary changes, modifications, or repairs to the first article or select another first article for testing. All costs related to these tests are to be borne by the Contractor, including any and all costs for additional tests following disapproval. The Contractor shall furnish any additional first articles to the Government under the terms and conditions and within the time specified by the Government. The Government shall act on this first article within the time limit specified in paragraph (b) of this clause. The Government reserves the right to require an equitable adjustment of the contract price for any extension of the delivery schedule or for any additional costs to the Government related to these tests. (d) If the Contractor fails to deliver any first article on time, or the Contracting Officer disapproves any first article, the Contractor shall be deemed to have failed to make delivery within the meaning of the Default clause of this contract. (e) Unless otherwise provided in the contract, the Contractor (1) may deliver the approved first article as part of the contract quantity, provided it meets all contract requirements for acceptance and was not consumed or destroyed in testing; and (2) shall remove and dispose of any first article from the Government test facility at the Contractor?s expense. (f) If the Government does not act within the time specified in paragraph (b) or (c) of this clause, the Contracting Officer shall, upon timely written request from the Contractor, equitably adjust under the Changes clause of this contract the delivery or performance dates and/or the contract price, and any other contractual term affected by the delay. (g) Before first article approval, the balance of the contract quantity is at the sole risk of the Contractor. Before first article approval, the costs thereof shall not be allocable to this contract for (1) progress payments, or (2) termination settlements if the contract is terminated for the convenience of the Government. (h) The Government may waive the requirement for first article approval test where supplies identical or similar to those called for in the schedule have been previously furnished by the Contractor and have been accepted by the Government. The Contractor may request a waiver. (i) The contractor shall produce both the first article and the production quantity at the same facility. Criteria that may be assessed during the test are: (1) the continued use of the paper must not result in the emission of odor-causing compounds such as sulfur compounds, chlorides, resin-based aerosols or organics; (2) any coating on the paper must not cause fusing failures; (3) the paper must not cause fusing failures due to the inclusion of synthetic resins, synthetic sizing agents or plastics; (4) the paper must not create excessive dust. The amount of paper dust and chads must not exceed 75-260 micrograms per cubic meter (SSA Health code standard) or cause printer malfunctions and operator interventions; and, (5) paper must not have additives or other conditions that reduce print quality. If the paper fails to meet these criteria, SSA reserves the right to cancel the contract. Testing: The paper must meet all specifications set forth in this synopsis. The core must function properly without shifting of the paper or jamming. More than one non-compliant roll in the test group constitutes failure. Once SSA gives final approval of the test rolls, Terms and Conditions: The following provisions at FAR 52.212-1 (Oct 2000), Instruction to Offerors?Commercial Items, apply to this acquisition: (B) (1)- (B)-(9), (C) (F) and (G) The provisions at FAR Part 52.212-2, (Jan 1999) Evaluation?Commercial Items apply to this acquisition. (A) and (C) To be considered for an award under this solicitation, quoters must provide a firm fixed unit price per roll. The following factors shall be used to evaluate quotes; technical capabilities of the item quoted to meet the Government?s requirement as described above (see FAR 52.212-1(A)(4)) and price. In the event of a tie, award will be made to the contractor quoting the greatest percentage of recovered material. A written notice of award of acceptance of a quote mailed or otherwise furnished to the successful quoter within the time for acceptance specified in the RFQ, shall result in a binding contract without further action by either party. Before the quoter?s specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. Completed Representations and Certifications Commercial items as required by FAR 52.212-3 (Apr 2002) are to accompany the quote. The provisions at FAR Part 52.212-4, Contract Terms and Conditions?Commercial Items (Feb 2002) apply to this acquisition. The following provisions at FAR Part 52.212-5, (Dec 2001) Contract Terms and Conditions Required to Implement Statutes or Executive Orders?Commercial Items apply to this acquisition: (B) (12), (B) (13), (B) (14), (B) (15), (B) (23), (B) (24). Please refer to: http://www.ssa.gov/oag/acq/oag_acquisition.htm. Instructions for submitting offers: At a minimum, offerors shall submit the following: Completed SF 1449, separate pricing sheet, completed representations and certifications. Also, a list with a minimum of three references is required in order that we may conduct a quality assurance assessment. Note, these references must be current or have been used within the past three years. All offers shall be clearly marked with quotation number SSA-RFQ-02-0173. Offers which fail to include all required information may be rejected without further consideration. Quoters must certify in writing the percentage of post-consumer recovered material, the percentage of chemically pulped wood free from contaminates; and the smoothness of the paper in Sheffield units. The Government will award a contract resulting from this request for quotation to the responsible quoter whose quote conforming to the request for quotation will be most advantageous to the Government, price and other factors considered. No phone calls will be accepted.
 

Web Link

Link to FedBizOpps document.
(http://www.eps.gov/spg/SSA/DCFIAM/OAG/SSA-RFQ-02-0173/listing.html)
 

Place of Performance

Address: SSA BALTIMORE, MARYLAND

Zip Code: 21235

Country: USA
 

Record

SN00066656-F 20020427/020425214905 (fbodaily.com)
 

Source

FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)

---

| FSG Index  |  This Issue's Index  |  Today's FBO Daily Index Page |