PRESOLICITATION NOTICE
X -- Lease or Rental of Facilities
- Notice Date
- 12/11/2001
- Notice Type
- Presolicitation Notice
- Contracting Office
- Corporation for National and Community Service, Chief Financial Officer, Southwest Service Center, 1999 Bryan Street, Suite 2050, Dallas, TX, 75201
- ZIP Code
- 75201
- Solicitation Number
- SWSC-06-BH
- Response Due
- 12/27/2002
- Archive Date
- 1/11/2002
- Point of Contact
- Bettye Hammond, Grant Management Officer, Phone (214) 880-7069, Fax (214) 880-7074, - Larry Floyd, Grant Administrator, Phone (214) 880-7065, Fax (214) 880-7074,
- E-Mail Address
-
Bhammond@cns.gov, Lfloyd@cns.gov
- Description
- The Corporation for National and Community Service, a wholly-owned Federal Government Corporation, intends to award a contract to a qualified vendor in Tulsa, Oklahoma, who can provide lodging, catering, and meeting space for one (1) AmeriCorps*VISTA Pre-Service Orientation(PSO)/Early Service Training(EST). Event will occur during the week of February 4 - 8, 2002. During the full week of training, two events will overlap on the third day of the PSO and the first day of the EST. The first group will check in on Monday and check out on Wednesday morning. The second group will check in on Wednesday afternoon and check out by noon on Friday. Events will require sleeping space for double occupancy with access to individual beds. Monday - Wednesday noon: the facility must have general session room to accommodate up to 110 persons classroom style. Audio/visual needs are flip charts, overhead projector, lapel microphone, hand held wireless microphone for general sessions; and TV/VCR and cart for Monday only. Wednesday noon- Friday noon: the facility must have a general session to accommodate up to 144 persons set in round style and six (6) breakout rooms which can accommodate 30 to 35 people. Audio/visual needs are flip charts, overhead projector, lapel microphone, and hand held wireless microphone for general sessions, and flip charts and overhead projectors for the six (6) breakouts. Water and glasses must be provided at all times in all meeting areas. LODGING: February 4 & 5, 2002 event:(108 people/54 doubles), and February 6 & 7, 2002 event: (144 people/72 doubles), 7 singles for 4 days. MEALS AND MEETING ROOM SPECIFICATIONS (Prefer buffet meals throughout events): The specific meeting requirements for each event are as follows: DAY 1 - A registration space with four (4) six-foot skirted tables to accommodate a flow of registrants from 8:00 a.m. until 12:00 noon. A general session room set classroom style for up to 100 people with table at front to accommodate speaker's needs, including podium. Audio-visual needs include a large projection screen (10' x 10'), an audio-visual cart with overhead projector, an extension cord, wireless lapel microphone, and TV/VCR Cart. Afternoon beverage break. Dinner served in the evening. DAY 2 - Full hot breakfast, mid-morning break, lunch, afternoon break, and dinner for 110. A registration table set outside the general session room. A general session room set classroom style for up to 110 people in the morning. Audio-visual will be the same as Day 1, except TV/VCR not needed. DAY 3AM - Full hot breakfast, morning break and brown bag lunch for 100 by 11:00 a.m. for those checking out. DAY 3PM - For the afternoon, two (2) six-foot tables for registration. An area should be designated for luggage until sleeping rooms are available. Audio/visual needs will be the same as Day 2. A general session room set in round style for up to 100 people. Audio-visual will be the same as Day 1, except TV/VCR not needed. Afternoon Break and full hot dinner for 110. DAY 4 - Full hot breakfast, mid-morning beverage break, lunch, afternoon beverage break, and dinner for 110. Six (6) breakout rooms set in round style for up to 20-25 people each. Audio/visual needs will require overhead projector, 6'x6'screen, and a flip chart in each of the breakout rooms. DAY 5 - Full hot breakfast, mid- morning beverage break, and brown bag lunch for 144 by 11:00 a.m. Audio/visual needs will be the same as Day 3. All activities will conclude by 12:30 p.m. To be considered, bids need to include the following information: (1) Per night sleeping room rate for single and double occupancy; (2) Per person meal charges for the following: dinner with an afternoon beverage break on Day 1 & 3, breakfast/lunch/dinner with morning and afternoon beverage breaks on Day 2 & 4, and breakfast/brown bag lunch with a mid-morning beverage break on Day 3 & 5. The selected vendor must be prepared to provide vegetarian and kosher meals. Approximately 25% of all meals will be vegetarian; (3) If bid is made on a per person cost inclusive of all costs, a single night cost must be provided for guests staying for less than full event and food costs for participants not staying at hotel; (4) Charges for meeting space and individual items of audio-visual equipment; (5) Parking for participants and at what cost; (6) A description of the shuttle service available to and from the airport and any costs associated with shuttle transportation; (7) reduced costs for staff requiring lodging on-site, based upon number of overnight quests; (8) Vendor must provide on-site representation during all dates of the event for coordination, problem solving and decision making. Federal regulations require that any hotel/conference space contracted shall meet and comply with the American Disabilities Act (ADA) requirements and the FEMA, Fire Prevention and Control Guidelines. All proposed prices must be inclusive. For example, audio-visual rentals and the cost of food must include gratuity if applicalbe. This announcement constitutes the only solicitation: proposals are being requested and a written solicitation will not be issued. Price quotes due at the above office NLT December 27, 2001. Only facilities within the Tulsa, Oklahoma commuting area need apply. The solicitation number is SWSC-06-BH and is issued as a request for a quotation (RFQ). This solicitation document and the incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-27. The North American Industry Classification System (NAICS) Code for this requirement is 721110 and the small business size standard is $5M. The following clauses and provisions can be viewed on the internet site: http://www.arnet.gov. The provisions at 52.212.1, Instructions to Offerors-Commercial, applies to this acquisition. Offeror must include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items with this offer. This best value procurement and evaluation of offers will be based on quality, past performance and price. The clause 52.212-5, Contract Terms & Conditions Required To Implement Statues or Executive Orders-Commercial Items applies to this acquisition. The following clauses listed in 52.212-5 (b) and (c) are inclusive by reference: 52.222-21; 52.222-23; 52.222-41; 52.225-3;and 52.232-34. Quotations must be submitted in writing, signed by a person authorized to negotiate on behalf of the proposer with the Government and sent to the address in this announcement. Response to this RFQ is due at the above office by COB December 27, 2001.
- Place of Performance
- Address: Corporation for National & Community Service, Southwest Service Center, 1999 Bryan, Suite 2050, Dallas, TX, , , ,
- Zip Code: 75201
- Zip Code: 75201
- Record
- SN20011211/00002623-011212094301 (fbodaily.com)
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