Loren Data's SAM Daily™

FBO DAILY ISSUE OF DECEMBER 07, 2001 FBO #0005
SOURCES SOUGHT

V -- MANAGEMENT AND OPERATION OF COMMERCIAL TRAVEL OFFICE (2 LOCATIONS) AT REDSTONE ARSENAL, ALABAMA

Notice Date

12/5/2001
 

Notice Type

Sources Sought
 

Contracting Office

US Army Aviation and Missile Command, Base Operations, ATTN: AMSAM-AC, Building 5303, Martin Road, Redstone Arsenal, AL 35898-5280
 

ZIP Code

35898-5280
 

Solicitation Number

DAAH03-02-R-0001
 

Response Due

12/17/2001
 

Archive Date

1/16/2002
 

Point of Contact

Carole Hubbard, (256)876-8097
 

E-Mail Address

Email your questions to US Army Aviation and Missile Command, Base Operations
(carole.hubbard@redstone.army.mil)
 

Small Business Set-Aside

N/A
 

Description

NA This is a SOURCES SOUGHT synopsis to determine interest and capability. Do not provide a proposal at this time. This effort is for the management and operation of a Commercial Travel Office (2 locations) at Redstone Arsenal, Alabama. To be technically a cceptable, the offeror must be capable of providing support with a three month phase (2 Jan02-26Mar02) and a one year base period with eight six month options for an average of 45,000 tickets issued yearly. Offerors must understand that upon implementatio n of the DOD program that this contract will be terminated at no cost to the government. Offeror must propose a Commercial Reservation System (CRS) capable of auditing Passenger Name Records (PNR) as soon as booked for lowest acceptable fare or lower cost alternative routing. Offeror must provide an automation system capable of interfacing with the CRS system to maintain information and generate management information reports as required by DOD. The information shall capture, record and provide managemen t data on all air, rail, bus, rental vehicle, and hotel/motel arrangements provided by the contractor in support of personnel performing official travel. A consolidated file containing official travel data shall be provided to the Transportation Office an d the Military Traffic Management Command within 15 calendar days after the end of the reporting month. The data will be collected from the two Contracted Travel Offices (CTOs). This interface deposits data in a prescribed field from 1 to 500 various pos itions, depending on service used, air, rail, rental car, hotel, etc., by the type of traveler performing the travel. The media acceptable for reporting is FTP (File Transfer Protocol). Offeror must provide an automated interface system capable of mainta ining information and reconciling that information for multiple credit card accounts with the credit card vendor and providing reconciled data to the Transportation Office. Data includes ticket number, ticketing date, traveler name, credit card number, ti cketing period, ticketing date, ticket number, dollar amount, credit amount, reconciled credit status, advance credit status, previously applied credit status, awaiting credit status, lost ticket charge, lost ticket fee, lost ticket refund, interest penalt ies, interest payments or any discrepancy appearing on the credit card vender?s electronic billing. CTO data is reconciled with the automated credit card vender?s electronic billing data supplied by the credit card vender. After reconciled the CTO must b e capable of providing reconciled data on diskette along with all the backup hard copy paperwork. All must be accomplished within a timeframe necessary to meet the Prompt Pay Act. Data will be contained in files, i.e.. GTS.TXT, DISC.TXT, PAC.TXT ASCII. Offeror must provide an automated transaction fee report. The data provided shall be a summary of the transaction fees to be paid by the government for airline charges placed on the centrally billed credit card account, government transportation requests or paid by the individual on individually billed accounts. The data to be collected include ticketing location, ticket number, amount of the ticket, traveler?s name, travel order number, ticket issued date, traditional travel service or Reengineered Auto mated Travel System (RATS) user, total Traditional or RATS transaction fee, airline commission received, net transaction fee due minus airline commission, unit identification code, customer code. Offeror must provide a Cost Avoidance Report. This report includes selected data extracted from 100% of the airlines/rail ticketed transactions made by the CTO. The report shall provide data including the total number of passengers ticketed, total cost of tickets issued including tax, the most cost avoidance fro m the lowest available unrestricted ?Y? fare, to include tax. The report shall include categories by reporting month and a cumulative total by Fiscal Year (1 O ct thorough 30 Sep). Report categories for air revenue are total passengers, total ticket cost (tax included), total savings between ticketed and unrestricted ?Y? fare, percent savings, average ticket cost, percent contract carrier used. Report categorie s for Rail revenue are total passengers, total transportation charges. In support of the Reengineered Automated Travel System (RATS) in place at Redstone Arsenal, Alabama, the offeror must support all RATS users in the Continental US, provide on-site tech nical support, provide on-going RATS training regarding the CTO/RATS interface, attend quarterly meetings with RATS Team and other meetings as required, provide a contingency plan for the interface, be able to electronically exchange files containing data representing initial, modification, and cancellation as well as approval and ticketing actions from travel requests, provide ticket data for all tickets issued against each record locator, be able to return requests for reservations within four hours of re ceipt of the booking request for departure dates one week out and beyond and within two hours for request for bookings within the week, provide 24-hour reservation support and be able to support enhancements as required by the government. The NAICS code i s 56151 with a size standard of $1M. Contractors are asked to submit capability statements expressing interest and intent to include point of contact, business size, common commercial practices, past performance information similar in scope to this action , references with phone numbers and any other pertinent corporate information. The data will be used as part of the market research to determine if this acquisition should be set-aside for small businesses or proceed in an unrestricted manner. Contractor s should respond in writing within 10 days of this publication. Please send electronically to carole.hubbard@redstone.army.mil, by fax to (256)876-1179 or by mail to Commander, U.S. Army Aviation and Missile Command, ATTN: AMSAM-AC-SS-BC/HUBBARD, Buildin g 5303, Redstone Arsenal, AL 35898. Again, this is a SOURCES SOUGHT SYNOPSIS. Please do not provide a proposal at this time.
 

Web Link

Army Single Face to Industry
(http://acquisition.army.mil)
 

Place of Performance

Address: US Army Aviation and Missile Command, Base Operations ATTN: AMSAM-AC-SS-BC, Building 5303, Martin Road Redstone Arsenal AL

Zip Code: 35898-5280

Country: US
 

Record

SN20011205/00000970-011207185837 (fbodaily.com)
 

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